8

To obtain all electronic information located on the Client's share drive. All information was then catalogued, processed and uploaded for use for the Client and their FM provider.

The Client

The client is one of the world's largest banking organisations.

The Project

To obtain all electronic information located on the Client's share drive. All information was then catalogued, processed and uploaded for use for the Client and their FM provider.

Outcome

The Client now has an externally hosted RIedms platform within SharePoint 2013. The search facility built into this platform sources information very precisely and instantly with the added benefit of having a document preview built into the side panel of the search. This feature allows the end user to quickly browse documents prior to opening.

As well as the FM provider saving time hunting for information from the hard copy archive, the projects team saves time and survey resource as they send pertinent information directly to the Contractor or provide them external access to the areas of the system they require.

Building Type

This site contains 2 storey data centre and a disaster recovery office block.

Archive Space

Clients shared drive.

Quality of Information

n/a

Hosting

Client's SharePoint System (2007 SharePoint)

Obstacles

We had to redevelop some key aspects of our RIedms platform so it could be integrated effectively into an older SharePoint site. We had to work very closely with the Client's SharePoint administrator/s to achieve this seamlessly.

Time Taken

3 weeks

7

To digitally capture all Shell & Core and project information, then catalogue, process and upload for use by the Client and their FM provider.

The Client

The client is one of the world's largest banking organisations.

The Project

To digitally capture all Shell & Core and project information . All of the building's information was in hard copy format which required digitally capturing and processing.

All information was then catalogued, processed and uploaded for use for by Client and their FM provider.

Outcome

The Client now has an externally hosted RIedms platform within SharePoint 2013. The search facility built into this platform sources information very precisely and instantly with the added benefit of having a document preview built into the side panel of the search. This feature allows the end user to quickly browse documents prior to opening.

As well as the FM provider saving time hunting for information from the hard copy archive, the projects team saves time and survey resource as they send pertinent information directly to the Contractor or provide them external access to the areas of the system they require.

Building Type

Financial European HQ which comprises of 4 buildings in the centre of London

Archive Space

FM Archive room

Quality of Information

Good condition

Hosting

Client's SharePoint System (2007 SharePoint)

Obstacles

We had to redevelop some key aspects of our RIedms platform so it could be integrated effectively into an older SharePoint site. We had to work very closely with the Client's SharePoint administrator/s to achieve this seamlessly.

Time Taken

6 weeks

6

Add all remaining sites within the UK and EMEA were added to the RIedms platform we had installed on an earlier job for this client.

The Client

The client is one of the world's largest banking organisations.

The Project

Our clients were so pleased with the system we installed for them that they expanded their remit and had us add all their remaining sites within the UK and EMEA were to their existing RIedms platform.

Outcome

The Client now has an externally hosted RIedms platform within SharePoint 2013. The search facility built into this platform sources information very precisely and instantly with the added benefit of having a document preview built into the side panel of the search. This feature allows the end user to quickly browse documents prior to opening.

As well as the FM provider saving time hunting for information from the hard copy archive, the projects team saves time and survey resource as they send pertinent information directly to the Contractor or provide them external access to the areas of the system they require.

Building Type

Ranging from DR sites to trading floors.

Archive Space

n/a

Quality of Information

n/a

Hosting

Global Documentation Hosted 

Obstacles

This project was relatively simple as once the RIedms platform was structured and completed it was dropped on to the Client's shared drive seamlessly.

Time Taken

6 weeks

5

Manage all project record information for the Bank's European HQ. 

The Client

The client is one of the world's largest banking organisations.

The Project

Manage all project record information for the Bank's European HQ.

All projects including moves and changes use Global Documentation's record information specification as the standard format. Following technical approval from the project team, Global Documentation ensured that the information was structured correctly prior to processing and uploading onto the RIedms platform.

All projects were dated and catalogued accordingly.

Outcome

The Client now has an externally hosted RIedms platform within SharePoint 2013. The search facility built into this platform sources information very precisely and instantly with the added benefit of having a document preview built into the side panel of the search. This feature allows the end user to quickly browse documents prior to opening.

As well as the FM provider saving time hunting for information from the hard copy archive, the projects team saves time and survey resource as they send pertinent information directly to the Contractor or provide them external access to the areas of the system they require.

Building Type

Financial European HQ with 10 Office floors, 2 basement levels, CER, trading floors and 2 SERs located on every office floor.

Archive Space

n/a

Quality of Information

n/a

Hosting

Global Documentation Hosted 

Obstacles

This project was relatively simple as once the RIedms platform was structured and completed it was dropped on to the Client's shared drive seamlessly.

Time Taken

6 weeks

4

Update an existing RIedms platform and include new information from updated projects.

The Client

The client is an engineering company that manufactures and distributes luxury automobiles and automobile parts worldwide.

The Project

Update the existing RIedms platform Global Documentation implemented in 2008. This encompassed upgrading the system to the latest version and including additional information from expansion projects which had been carried out at the facility.

Outcome

The original RIedms was updated to the latest version of the Global Documentation  platform allowing for easier and more cost effective updating, All new Record Information was generated from the facility upgrade projects since the original system was incorporated into the system.

Building Type

Car production Facility and Head Office

Archive Space

Archive room

Quality of Information

Good condition

Hosting

Company Intranet

Obstacles

None, as this was an upgrade to one of our existing systems

Time Taken

6 weeks

3

The project was to create a RIedms platform to archiving MEP, structural and Architectural drawings for a major building upgrade project.

The Client

The client is one of the world's largest banks.

The Project

The project comprised of creating a RIedms platform to archiving MEP, structural and Architectural drawings for a major building upgrade project.

 

Outcome

RIedms platform installed and configured to work correctly with client intranet.  

Building Type

Financial services building

Archive Space

FM Archive room

Quality of Information

Good condition

Hosting

FM office PC

Obstacles

Internal search problems to be overcome due to to client platform idiosyncrasies

Time Taken

6 weeks

2

The project was to create an searchable electronic archive to store all the record information from the newly constructed manufacturing facility. The system is totally updatable and can be accessed by contractors to interrogate when development work is carried out at the facility.

The Client

The client is an engineering company that manufactures and distributes luxury automobiles and automobile parts worldwide.

The Project

The project was to create an searchable electronic archive to store all the record information from the newly constructed manufacturing facility. 

 

Outcome

An extensive electronic archiving system was produced holding all of the Facilities Record Information and the system utilises a powerful indexed PDF search engine for fast access to all information within the system.

The system is totally updatable and can be accessed by contractors to interrogate when development work is carried out at the facility. The system is accessible from any company facility connected to the company intranet around the world. 

Building Type

Car production Facility and Head Office

Archive Space

Archive room

Quality of Information

Good condition as this was a new facility

Hosting

Company worldwide intranet

Obstacles

Enabling search with IT restrictions

Time Taken

2 months